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New Employee – General Computer Use Information


Welcome to UW-Shared Services and UW System Administration! This summary will help orient you to the services UW-Shared Services (UWSS) and UW System Administration (UWSA) use and offer.

What is my Username and Password?

UWSS employees’ username will be their preferred first name, a period, and then followed by their last name (ex: john.doe). This will also be your email address (ex:

UWSA employees have two usernames:

  • First name and last name (ex: “John Public”)
    • Used to access your Windows-based computer, and some network services
  • First initial, followed by last name (ex: “jpublic”)
    • Used to access many services provided by the UW System
    • Combined with “”, used to access your email and calendar (ex: “”)

UWSS and UWSA employees have access to many services provided by UW-Madison. Consult the UW-Madison DoIT Help Desk for getting your UW-Madison NetID, which is needed for UW-Madison services such as

Network Storage

Computers in UWSS and UWSA offices are configured to access network drives. All information produced for UWSS or UWSA should be saved on your network storage space. Network storage can be accessed by other members of your office team or business unit. In addition, some network information can be accessed by all UWSS or UWSA employees.


UWSS and UWSA use Microsoft Office 365, which provides access to your email, calendar, To Do list and contacts using Office 365 applications on your computer, or the Office 365 website online.

How do I setup and use Office 365?


UWSS and UWSA employees are provided a cloud-based personal drive as part of Office 365. In addition to being your individual secure file storage location, OneDrive for Business has features that make it easier for you to access your work documents and share documents with others.

How do I setup and use OneDrive?

MyUW Portal

The MyUW Portal contains important information about your payroll, benefits, and contact information. It’s also where many employees enter and update personal information.

The following important tasks can be performed in the MyUW portal:

  • View benefits statements
  • View and update timesheets
  • View pay information and statements
  • View and update personnel information
  • Setup web conferencing

Login to MyUW Portal

Wireless Network

UWSS and UWSA employees can access the world-wide eduroam wireless network using their full email address and password.

Accessing the wireless network

Need more help?

Contact the IT HelpDesk if you have any issues or questions.